Skip to main content

Checklist for virtual meetings

The following checklist is constructed from the following paper on Project Connections, Best
Practices from Experiences in Facilitating Virtual Meetings (Mittleman, Briggs, Nunamaker).
  1. It is harder to follow a meeting process from a distance.
    • Be explicit in the planning of the meeting.
    • Poll the participants for their vested interests.
    • Whiteboard/flipchart the agenda and refer back during the course of the meeting.
    • Do not ignore process transitions.
    • Do things in an incremental fashion.
  2. People don't get feedback when working over a distance.
    • Facilitate feedback.
    • Encourage frequent milestones and checkpoints.
    • Use of alternative methods for feedback.
  3. People forget who is at a distributed meeting.
  4. It is harder to build a team over a distance.
    • Create clear, unambiguous goals for the team.
    • Have kickoff meeting face to face.
    • Have mutual breaks.
  5. Network connections are unpredictable.
    • Assume that there will be a technology learning curve.
    • Have a fallback plan.
    • Have a techie on-call.
    • Establish a mechanism for meeting reboots.
    • Provide a process map to participants.
  6. It is tough to sort out multiple communication channels.
    • Don't chase new technology.
    • Separate tasks and processes.
    • Use video where it is beneficial.
    • Video is not only about talking heads.
    • Use collaboration tools.
  7. There is an art to using audio and video channels in a distributed meeting.
    • Encourage dialogue rather adopt a briefing format.
    • Leverage relationships.
    • Be aware of the microphone location.
    • Change the focus to different sites.
  8. It is harder to converge over a distance.
    • Use ad-hoc teams to negotiate compromise solutions.
    • Creat a team document repositary.
  9. Different time virtual meetings are different than same time virtual meetings.
    • Make certain there arn't easier methods to complete tasks.
    • Value output.
    • Make instructions explicit.
And don't forget the Donuts!

Another checklist for virtual meetings is here.


Popular posts from this blog

easywall - Web interface for easy use of the IPTables firewall on Linux systems written in Python3.

Firewalls are becoming increasingly important in today’s world. Hackers and automated scripts are constantly trying to invade your system and use it for Bitcoin mining, botnets or other things. To prevent these attacks, you can use a firewall on your system. IPTables is the strongest firewall in Linux because it can filter packets in the kernel before they reach the application. Using IPTables is not very easy for Linux beginners. We have created easywall - the simple IPTables web interface . The focus of the software is on easy installation and use. Access this neat software over on github: easywall

No Scrubs: The Architecture That Made Unmetered Mitigation Possible

When building a DDoS mitigation service it’s incredibly tempting to think that the solution is scrubbing centers or scrubbing servers. I, too, thought that was a good idea in the beginning, but experience has shown that there are serious pitfalls to this approach. Read the post of at Cloudflare's blog: N o Scrubs: The Architecture That Made Unmetered Mitigation Possible

Should You Buy A UniFi Dream Machine, USG, USG Pro, or Dream Machine Pro?